Is Your Company Digitized Yet?
Are your company’s drawers and file cabinets full of paper folders and printouts dating back to 1990? If so, you’re not alone. Most businesses still print and keep many documents in paper form, for many more years than they need to. While some documents do need to be printed and stored, most can be digitized, delivering multiple benefits to your business. Here are four ways digitizing data makes your business more productive:
Save Money. Digital documents cut costs in several different ways. For one, less paper will free up precious office space that would have otherwise been used for big hefty file cabinets. Plus, you will spend less on paper and printer costs. NBM’s cloud-based document management systems work in conjunction with NBM’s digital office equipment, making storage and organization of your documents efficient and seamless.
Save Time. Digital storage of documents saves employee time that would otherwise be spent finding, filing, and sorting through physical records. With a cloud-based document management system, employees can perform a quick search with a few key strokes to find the document they are looking for. Better use of employee time means increased productivity for your business.
Enhance collaboration. Digitizing documents will give you access to your files and documents anytime, anywhere, 24/7. Gone are the days that you leave the office and have to turn around – or travel to the office on a weekend – because you forgot a paper file. More, a digital document management system enables collaboration by your team no matter where employees are located or the time of day; your employees will be able to collaborate, view, edit, and save the same file as if they were in the office.
Improve Data Security. Printed documents are vulnerable to prying eyes, loss, or even theft. Digital document management systems are secure in the cloud, with security parameters and restrictions set by you to fit your business needs.
NBM Will Digitize Your Workplace. We help businesses dig out of paper files and convert to a digital document management system to achieve efficiency, cost savings, and better productivity. Converting is easy with NBM’s state-of-the-art digital office equipment featuring automatic document feeds, double-sided scanning, and other special features. A quality scanning device is essential to both the conversion and ongoing utility of the digital document management system.
NBM also offers full conversion services for those businesses wanting to outsource the conversion of paper documents to digital documents. We manage the project from beginning to end, so that you can concentrate on running your business. Working with the industry leader in back scanning, our conversion services include scanning your backlogged documents in a timely fashion, properly indexing and naming digital documents to sync with your document system, disposing your documents in compliance with HIPAA (or returning your documents to you if you prefer), and consultation with NBM every step of the way.
Call us today to digitize your workplace.
Vern Hydorn
(781) 272-2034 ext. 1000 | vhydorn@nbminc.com